ESTIMATION MANAGER / ENGINEER

Afcons Infrastructure Limited is an Indian multinational construction and engineering company based in Mumbai. The company provides infrastructure services and is involved in the construction of infrastructure projects such as viaducts, flyovers, metros, bridges, pipelines, roads, ports, barrages, oil and gas projects etc

Roles and Responsibilities 01

Identification of bid opportunities

• Identifying the opportunities from vast data source of e-tendering websites and subscribed websites and information tools like projects monitor and tenders’ details.

Initial Study:(Prequalification Bidding)

• Reviewing / ensuring the preparation of Bid Synopsis / Appreciation Note, studying Scope of Work, and checking for Qualification Criteria.
• Prequalification (PQ) Management as single entity or with Joint Venture partner (if any).
• Reviewing compiled Prequalification Bid documents, queries, interdepartmental follow-up, and client correspondence etc.
• Monitoring the submission of Prequalification Bid and compliances during evaluation process.
• Getting Detailed Project Report (DPR) for qualified project and studying the Project Scope, Technical Specification, and other requirements.

Initial Study:(Price Bidding)

• Reviewing / studying the Tender Documents, Scope of Work, Technical Specifications and briefing the Top Management about Project Feasibility, Prequalification Criteria for taking decisions about bidding / not bidding the project.
• Reviewing Detailed Project Report (DPR), Abstract Estimate, Feasibility Report, Consultant’s Report, Soil Data, Draft Tender Documents and Draft Pre-qualification criteria collected from various government authorities / clients / consultants for domestic and international.
• Reviewing Techno-commercial conditions, Scope of Work, Specification, Instruction to Bidders (ITB), General Condition of Contracts (GCC), Special Condition of Contracts (SCC), Bill of Quantities (BOQ), drawings etc.
• Formulation of Prequalification criteria as per company’s credentials, financials and convincing the client for the same to limit competition in bidding.

Roles and Responsibilities 02

Proposal Appreciation Note

• Reviewing Proposal Appreciation / Summary note which includes prequalification status, competitors, project details, location, scope of work, major quantity items with techno-commercial terms such as funding arrangements, mobilization advance, retention money, payment schedule, security deposit, earnest money deposit (EMD), mobilization advance, retention, liquidated damages, penalty, milestones, completion period, defect liability period, liquidated damages (LD) clause, price variation, seigniorage charges, excise duty exemption, royalty, various direct & indirect taxes, special conditions of contract, operations and maintenance (O&M) contract conditions, statutory clearances land acquisition status, forest land acquisition status, litigation & arbitration factors and standard bid documents (SBD). Analyzing risk factors, preparing management reports with comments / suggestions on qualification, technical / financial issues, and feasibility for projects.

SWOT Analysis & Risk Assessment

•  Reviewing risk assessment sheet due to force majeure reasons, conditions of contract, location of the project funding arrangement, design aspects and mitigation plans including feasibility of project for finalizing the bid and no bid decisions. Carrying out SWOT analysis for the project and competitor analysis.
• Assisting higher management to formulate strategy for bidding.

Roles and Responsibilities 03

Prebid Queries

• Reviewing pre-bid queries with issues related to conditions of contract, project details, scope of work, design and engineering required for the project

Site Visit and Investigation

• Visiting sites for bidding projects as and when required.
• Frequent visit to Afcons ongoing project sites for better understanding of the project working / methods etc.

Roles and Responsibilities 04

Cost Estimation

• Preparing bill of quantities (BOQs) with calculation of major quantities as per the drawings available with tender documents.
• Relationship management with various Design Consultants, Suppliers, Manufactures etc.
• Reviewing vendor database for various brought out items.
• Preparing Rate Comparison, Rate Analysis, and negotiation with vendors / sub – contractors for arranging competitive quotes for brought out items required for project.
• Estimating the numbers of major equipment required for the project with calculation of time cycles.
• Planning and scheduling of key activities as per received bill of quantities (BOQ).
• Preparing construction program, methodology, cash flow statement, equipment deployment schedule and estimated labor force requirement for the project.
• Preparing Top Sheet and understanding about the scope of work, major items, direct cost, indirect cost, preliminary cost etc.
• Optimizing the cost as per management inputs for final price bidding.
• Ensuring compliances during evaluation process
• Attending post Bid discussions with client along with Estimation Head.
• After project award, handing over the Tender documents, addendums, cost estimate details and other Tender data (if any) to Operations Team.

Roles and Responsibilities 05

Estimation of Direct Cost/ Indirect Cost

• Calculation of cost for material, manpower & equipment.
• Estimating indirect cost for cost calculation, temporary installation, initial mobilization, tax, design fees, travelling charges, running cost, supervision cost, insurance, guarantee cost, preparation of risk register.

Preparation of Technical Proposal

• Preparation of construction program, site organization chart, equipment list and construction methods.

Site visit, Investigation and Pre-bid Queries

• Conducting site survey and investigation before quoting tender.
• Visiting site with engineers and Estimation Team to understand about project area, topography, materials lead and borrow area, alignment of project components and getting information on projects going on nearby, providing inputs (based on the site visit experience) while preparation presentation on project.
• Preparation of Pre-bid points and attending pre-bid meeting
• Making comparative statements of competitive bidder queries.
• Preparing site visit report / presentations for briefing to the Management.

Methods, MSP Sheet, and Comparative Statements

• Preparing Microsoft Project (MSP) sheet for scheduling of work to be submitted for tendering.
• Preparing construction methodology and working out technical details.
• Preparing comparative statement for various items of work

Roles and Responsibilities 07

Roles and Responsibilities 08

Roles and Responsibilities 09

Roles and Responsibilities 10

Key Objective of the Job Position

• Calculating and estimating the expected cost of a given project, forecasting the time and price needed to complete the project.
• Preparing initial cost estimates for the required supplies and services, creating pricing schedules, developing bid proposals, and assessing the technical aspects of the project.

Education Qualifications

Computer Software Proficiency

MS Excel, MS Word, Power Point, Primavera, MS Projects, Candy Software

Experience Range

Minimum 8 to 20 Years of experience in Tendering and Estimation of Urban Infrastructure Projects including site experience.

Work Environment

Closely working with Business Unit Head, Estimation Head, Project Controller, Finance, HR, CMEG, Design, CPE, and other departments, in carrying out the desired roles and responsibilities. 
May require working extended hours. Should be able to manage stress & turbulent situation.